Launches on the assembly line – Super authorisation roll-outs

Ford-LogoAt the customer centre for replacement parts at Ford Motor Company (FCSD in Merkenich, Cologne) a European roll-out of the SAP EWM application for the replacement of old systems was started in the middle of the last decade, in order to standardise and improve the logistics processes at the same time. After opening a reference warehouse in Paris for France, a warehouse was also opened in England, before the central warehouse in Merkenich, the Spanish ones in Valencia, Poland and Italy followed.  Since the logistic processes, contrary to the original expectations, could not be 100% standardised, the initial authorisation concepts also had to be redesigned and reintroduced.   In addition to this, a company-wide SAP GRC introduction on the basis of SoX specifications is included for the access control components. In the course of the entire BT-R programme the introduction of a SAP CRM system has been additionally conducted since 2011 via a subproject, in order to be able to handle process chains of Ford distributors consistently via the ERP systems and the logistics system. The whole replacement of old complex systems by SAP EWM, SAP ERP, SAP SCM, SAP CRM and SAP BI had to be necessarily displayed also in the authorisation context for business critical areas, especially in financial accounting, product costing as well as in the CRM-related master data of various Ford distributors.

Since 2011, Archon and its consultants assist the internal 2nd and 3rd level authorisation team of the FCDS SAP BT-R programmes in the production support area of all linked SAP applications and IDM systems ZBV and SAP GRC.  The access control component of the GRC suite was implemented on release 10 for the European sector in cooperation with another service provider. A great challenge was the initial implementation of the CRM authorisation concept on the basis of the new web UI front-end platform, since a complex technological environment through front-end authorisations, role-based back-end authorisations and organisational differences through the SAP organisational models were to be considered. The initial roll-out for Paris (France) alone often led to situations where Ford’s own requirements could not be sufficiently displayed in the marketing and pricing process by SAP standard authorisation objects.  So numerous own authorisation objects had to be created and tested.

Nowadays the successful logistics transition to SAP EWM for summer of this year before the successful completion at Ford FCDS and further roll-outs of the CRM application in the other European facilities can be adapted to long-lasting web UI roles. Last but not least, FCDS was set up via the GRC introduction as an effective tool to monitor 3rd-party access to the SAP system landscape in a constant and audit compliant manner.